What is this document?
A vendor or supplier agreement (also called a procurement agreement or supply contract) governs the ongoing or project-based supply of goods or services. It identifies the parties, specifications, order process, payment terms (including GST treatment), warranties, service levels, intellectual property if relevant, limitation of liability, and dispute resolution. A written agreement reduces supply disputes and supports audit and compliance requirements.
When do you need it?
- Onboarding a new supplier for raw materials or finished goods
- Engaging a service vendor for IT, marketing, or facilities management
- Renewing an annual supply contract with updated pricing
- Documenting SLAs for critical business vendors
- Formalizing procurement after an informal MOU or quotation
Key clauses and elements
- Scope and specifications — goods or services to be supplied
- Pricing and payment — rates, invoicing, credit period, and GST
- Delivery and acceptance — timelines, inspection, and rejection rights
- Warranties and quality — standards, defects, and remedy periods
- Confidentiality and IP — protection of business information and deliverables
- Indemnity and liability — caps, exclusions, and third-party claims
- Term and termination — duration, notice, and consequences of breach
Frequently asked questions
Related documents
DraftPe generates vendor agreements with structured clauses for scope, pricing, GST, delivery timelines, quality standards, confidentiality, indemnity, and termination. The wizard adapts to goods-based or services-based supply relationships.
Understand what to include in a vendor contract using the sections below, then complete the wizard to generate your PDF.