What is this document?
An employment offer letter is a written offer of employment from an employer to a selected candidate. It outlines the role, compensation, benefits summary, joining date, and terms of employment. It is usually not the full employment contract but serves as the basis for one. Once accepted, it forms part of the employment relationship along with company policies and any subsequent appointment letter or service agreement.
When do you need it?
- Hiring a full-time employee after interviews and verbal agreement
- Extending an offer to a part-time or remote team member in India
- Onboarding contractual staff with defined duration and deliverables
- Promoting an internal employee to a new role with revised terms
- Documenting internship or trainee offers with stipend details
Key clauses and elements
- Position and department — job title, reporting line, and work location
- Compensation — salary/CTC, payment cycle, and variable pay if any
- Probation — duration, evaluation, and confirmation process
- Joining date and documents — required proofs and background checks
- Leave and benefits — reference to company policy or summarized entitlements
- Confidentiality and IP — protection of company information and work product
- Termination and notice — notice period during and after probation
Frequently asked questions
Related documents
DraftPe helps Indian employers and HR teams generate offer letters that reflect common Indian employment practices — including CTC or monthly salary breakdown, probation, leave policy references, and at-will or notice-period language appropriate for your hiring model.
Understand what belongs in an offer letter using the sections below, then complete the wizard to produce a professional PDF ready for candidate review and signature.